Houston Metro Intergroup of Overeaters Anonymous
Monthly Business Meeting
Oasis Club
5645 Hillcroft
July 8, 2000
The meeting was opened at 10:00 a.m. with the Serenity Prayer. Helen
read the mission statement. Introductions were made by the attendees:
Helen D. Chairperson
Ann M. Historian
Nancy K. Secretary
Roy G. Parliamentarian
Richard T. Convention Chair
Candace Convention Committee
Lora Treasurer
Rebecca M. GBAI Liaison
12 Traditions of OA – Ann spoke on Tradition 7. Nancy volunteered
to speak on Tradition 8 at next month’s meeting.
Minutes of Last Meeting – The minutes from the June meeting were
discussed. As the original notes are missing, review of June’s minutes
was deferred until the August meeting.
Treasurer’s Report – Lora gave the report.
Old Business –
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Region III Unaffiliated Meetings – Helen reported that she has
sent a letter to Dodi informing her that the meetings in Victoria and Livingston
have been dissolved.
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By-Laws Review – Region III has sent a letter to all intergroups
requesting that they review their by-laws. A discussion followed about
whether a By-Laws Committee should be established to review the old by-laws
and make recommendations regarding changes such as changing terms of office,
updating boundaries, adding new area codes, possibly doing away with area
codes. Jan, Lora, Nancy, and Helen volunteered to serve on this committee
which will meet on July 22, 2000 at 9:45 a.m. Helen will try to do a reminder.
Delegates Report – No delegates report.
Committee Reports –
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Special Events/Workshops –
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Spring Retreats and Conventions – Lora reported that the $344.
deposit has been refunded from Camp Cho-Yeh. Abigail, Sarah, and Edy have
volunteered to chair the next one and are possibly considering locations
other than Cho-Yeh. The current status of plans for the next spring retreat
is unknown, but the chairpersons are working on getting it organized. It
was reported that all monies collected from the last retreat went to Cho-Yeh.
It appears that HMI lost about $500. on the weekend. A suggestion was made
to use local persons to speak and lead future retreats. The importance
of charging proper room rates was stressed. Even though it is not a money-making
event, whoever negotiates the contract needs to be realistic about the
number of attendees.
Ann mentioned that cancellations can be made up to the night before
the retreat. Helen suggested that HMI might consider not planning two retreats
so close together in time.
Richard reported that he has gotten e-mail from Greg saying that
the original contact at the Holiday Inn has died. Richard read the e-mail
to the group. The catering director at the Holiday Inn was to send the
contract but did not. Richard said that Greg needs help regarding the public
service announcements. Christine has put together the flyer, and Carl has
agreed to handle hospitality. Times and registration forms are settled,
and Richard is working on the meeting rooms. Richie K., from California,
will be the speaker. June 15th will be the first cut-off date,
and the next cut-off date will be September 15th.
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Public Information – No delegates report.
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Office Service – Helen reported that the quarterly mail-out has
been sent with a reminder regarding the new address and websites. As not
everyone goes to the internet, it was suggested that each group consider
establishing a new position of web reporter who would report back to her/his
group. Helen also added information regarding meeting lists, registration
flyers for "Sunlight of the Spirit" Convention, and WSO Convention registration
papers. She did not include the OA phone/e-mail list.
Helen suggested that a committee be established to call people
on the e-mail list in order to update the information. Ann volunteered
to work those that have phone numbers without e-mail addresses. Candace
will handle e-mail addresses. They will update the information and coordinate
with Jodi.
Richard inquired as to whether there have been problems with callers
from the new phone list. Helen stated that particular problems were discussed
at the June meeting.
Ann indicated that she will be gone during the end of July and beginning
of August and needs to be covered during those weekends. Ann will call
Carl for the August weekends. Helen offered to cover those in July.
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Newsletter/Meeting List - The newsletter, as yet, has not materialized.
New meeting lists are out, and more need to be printed. Helen will handle
this.
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Literature – There are no more 12 and 12’s in the cabinet.
The St. John’s Sunday evening meeting wanted to purchase six of them.
New Business –
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HIPM – There is a Region III committee which merged with Public
Information. Three suggestions were made: 1) Send out the WHO press release;
2) Each group needs to support Challenge 2000 by sponsoring two subscriptions
to Lifeline for the lifetime of the group; 3) Publicize WSO Dallas Conference.
Open Forum – No discussion.
Announcements –
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August’s Meeting – The next meeting will be held on August 19,
2000 at 10:00 a.m. at the Oasis Club. Helen will call Carl to chair in
her place.
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Rumor – A rumor of GBAI disbanding are untrue.
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Houston OA/HOW Intergroup – This group is having a retreat on
the 2nd weekend in August. The cost is $105.
Closing – The meeting was adjourned at 11:30 with the 3rd
Step Prayer.
Respectfully Submitted by,
Nancy K.
Recording Secretary
September 9, 2000
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